Embedded Files
Volunteer Schedules
Volunteer Schedules
Thank you for Volunteering at the September Mini Trials: schedules, Jump Judge Assignments and MORE are now available and are now on a Google sheet so it can easily stay up to date when additions and changes are made. Last updater Friday morning and an alpha list has been added, Please check it over as some assignments or times may have changed.
Thank you for Volunteering at the September Mini Trials: schedules, Jump Judge Assignments and MORE are now available and are now on a Google sheet so it can easily stay up to date when additions and changes are made. Last updater Friday morning and an alpha list has been added, Please check it over as some assignments or times may have changed.
Thank you so much for volunteering, we couldn’t do it without your help!
ALL volunteers NEED to e-sign a Stone Gate Farm Release form (if not already done, only needs to be done once a year) And if for haven't already filled out the USEA Waiver when you signed up click here to download the form and e-mail it to the secretary@stonegatefarm.org.
Please check out the links below as well as the Volunteer Resource page that has important information that will help make your job easier, including NEW instructional videos.
All parking will be down below by the stabling barns in the designated car parking area. If there is a dressage test going on in the ring closest to the drive please wait until they are done. Please check in at the volunteer table under the pavilion a half hour before your scheduled start time. Jump Judges will meet in the Quonset barn.
Dressage and Show Jumping will pick up their lunches at the food trailer, they should be ready and waiting for you if you submitted an order. Cross Country lunches will be delivered. Don't forget to drop off your lunch orders before heading to your fence.
Links: Please check the links below for the schedule as some times or assignments may have changed. If by chance you can’t make it please text me at 330-277-6964
Volunteer Schedule by Phase with important info and Jump Judge Assignments
Links to Cross Country Maps ~ If you aren't familiar with the farm print your own copies or save it on your phone. None will be provided
Lunch Order Form Cross Country volunteers, please put your assignment on the form such as Starter or Jump Judge G. It will make delivery much more efficient. NO CORN GOGS this time
Please refer to the resource page for more useful information
Overall Schedule subject to slight changes
Divisions Going from Low - High
Order of Go by number: each phase volunteer will have an updated phase specific order of go on Sunday
Dressage:
Dressage warm up for rings 1 & 2 will start in the sand ring below Show Jumping . Riders for rings 1 and 2 will be sent to the final warm up 5 minutes before the start of their test. Please instruct riders to enter the arena as soon as the horse before them heads down the centerline for their final halt for ONE lap around the inside of the ring at the trot and then exit to wait for the signal to start. Ring 1 by the pond is a bell and Ring 2 by the dome will use the truck horn or a whistle.
Show Jumping:
Pictures of the Show Jump fences but with different numbers
Show Jump Course Changes: Regardless of your assigned position, we will need all hands on deck for course changes. Thank you
From Intro to Very Green: Put rails in the cups and add a 3rd rail in the middle. Bring in the Stone Gate (maroon side on front) & Stone’s Throw planks NO Oxers. Height approx 2'
From Very Green to Starter: Add the oxer rails, bring in the gate for the Stone Pillars, the wave for the Sailboats, BBQ with the black side showing, white filler at the Foxes Max height is 2'3"
From Starter to Beginner Novice: Bring butterfly and watermelon fillers to just the inside of the wings. Turn the BBQ filler showing around to show image. Add purple rail to the 2nd element to the double. Raise all fences 2 - 3 holes on the keyhole fences, the Jump 4 Joy fences are marked. Max height is 2'7". Oxers are a little wider with a little overlap of the feet on the standards. The first fence and the first element of the double can be slightly ascending others close to square.
From Beginner Novice to Novice: Butterfly fillers move in toward the center of the jump. Bring in the Jump 4 Joy wall. All fences are raised 2 holes. Maximum height is 2'11 " and a bit wider. Max width is 3'7". May need to lengthen the double. Plank fences to be rail, plank rail. Monarchs may have a slant rail in the middle.
From Novice to Training: Raise all fences 2 holes and widen oxers. Max height is 3'3" and Max width is 3'11"
Other reminders:
Always have deeper whiter, gray or black cup on top. It will have Brody Jumps and .25 imprinted on the cups
Rails that are no longer needed go on the rail wagon. Please do NOT leave rails on the ground
All gates and panels are to be on flat cups (turn the cup over)
All back rails of the oxers are to have breakaway cups. Please make sure you don't put them on upside down! The opening is at the bottom of the cup
measuring sticks are under the pavilion
Cross Country:
The briefing s will bein the Pavilion. The letter assignment indicates which clipboard is yours. Don't forget to drop off your lunch orders before heading to your fence and put your Letter Assignment on the form. If you are with a friend, put both orders on the same form.
Please review the guidelines for jump judging and watch the video on the resource page. You may drive your car to your jump just to keep you more comfortable. PLEASE DO NOT drive in the alfalfa fields. But be sure to bring a chair if you won't be using a car. We will be scoring live so it is very important that you clearly call in any penalties at your fence as they happen. WE WILL NOT BE PROVIDING MAPS, PLEASE GO TO THE LINKS ABOVE TO VIEW AND PRINT MAPS IF YOU NEED TO.
Course Changes
After Starter a rail is added to #10 Rolltop and # 14 Kendrews will have a rail added .
After Beginner Novice the following fences are raised by putting blocks under them: #1 the Coop and Rail and the Rolltop and #2 the Harvest Stand will have a rail added
Reminders
Reminders
Be sure to Download the Eventing Volunteers mobile app for iPhone & iPad or Android. Volunteer Check in. That way we can keep track for new volunteer awards.
Any last minute updates will be made on the Stone Gate Farm Facebook page.
Check in at the pavilion
Check in 15 minutes to 1/2 hour before schedule start time
Briefings will be conducted at the scheduled times
We’ll provide lunch, snacks & water but feel free to bring you favorite snacks. ALL others, be sure to fill out a lunch order form and leave it in a designated container at the pavilion OR if they aren't busy leave it at the food trailer.
Bring a chair and umbrella (hopefully for the sun not rain) You may drive to your fences
Check the volunteer resource page for job descriptions and other resources
Google Sites
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