Volunteer Schedules
Volunteer Schedules
The July Mini Trials Schedules and Jump Judge Assignments and MORE are now available
Thank you so much for volunteering at the June Mini Trials! We couldn’t do it without your help!
ALL volunteers NEED to e-sign a Stone Gate Farm Release form (if not already done, only needs to be done once a year) And if for haven't already filled out the USEA Waiver when you signed up click here to download the form and e-mail it to the secretary@stonegatefarm.org.
Please check out the links below as well as the Volunteer Resource page that has important information that will help make your job easier, including NEW instructional videos.
All parking will be down below by the stabling barns in the designated car parking area. If there is a dressage test going on in the ring closest to the drive please wait until they are done. Please check in at the volunteer table under the pavilion a half hour before your scheduled start time.
Dressage and Show Jumping will pick up their lunches at the food trailer, they should be ready and waiting for you if you submitted an order. Cross Country lunches will be delivered. Don't forget to drop off your lunch orders before heading to your fence.
Links: Please check the links below for the schedule as some times or assignments may have changed. If by chance you can’t make it please text me at 330-277-6964
Saturday Schedule coming soon
Links to Cross Country Maps If you aren't familiar with the farm print your own copies, none will be provided
Lunch Order Form Cross Country volunteers, please put your assignment on the form such as Starter or Jump Judge G. It will make delivery much more efficient
Please refer to the resource page for more useful information
Order of Go coming soon
Dressage:
Dressage warm up for rings 1 & 2 will start in the sand ring below Show Jumping . Riders for rings 1 and 2 will be sent to the final warm up 5 minutes before the start of their test. Please instruct riders to enter the arena as soon as the horse before them heads down the centerline for their final halt for ONE lap around the inside of the ring at the trot and then exit to wait for the signal to start. Ring 1 by the pond is a bell and Ring 2 by the dome will use the truck whistle. Ring 3 is for the Very Green Division and is back by the BIG pond. They are numbers19 - 40. If they should show up at the warm up for Rings 1 & 2, please redirect them down the path by the covered bleachers. We need to stay on schedule!
Show Jumping:
Regardless of your assigned position, we will need all hands on deck for course changes. Thank you
From Intro to Very Green: 11:00 - 11:20. All gates come in and raise to 2'. NO OXERS or Wave for the Sail Boats
From Very Green to Starter: 12:04- 12:10. Oxers and ne Wave comes in. Make all oxers slightly ascending and overlapping standards
From Starter to Beginner Novice: 1:25 - 1:40. All fences are raised to a maximum of 2'7", oxers are set toe to toe and square. Set 8A with black gate. May need to bring in another rail for some fences. Oxers square except for number 1 and first of in and out.
From Beginner Novice to Novice: 3:10 - 3:30. All fences raised 2 holes on the keyhole tracks, one hole with steel cups. Oxers square except for number 1 and first of in and out. Spread oxers 6" more inches. May want to lengthen the double.
From Novice to Training: 3:55 - 4:10. All fences raised 2 holes on the keyhole tracks, one hole with steel cups. Spread oxers 6" more inches. May want to lengthen the double. All oxers square,
From Training to Modified: Approximately 4:45. All fences raised 1 hole on keyhole and 1/2 hole with steel cups. All oxers square.
Other reminders:
Always have deeper whiter cup on top. It will Brody Jumps and .25 imprinted on the cups
All gates and panels are to be on flat cups (turn the cup over)
All back rails are to be on the back rail of the oxers. Please make sure you don't put them on upside down! The opening is at the bottom of the cup
measuring sticks are under the pavilion
Cross Country:
The briefing s will be under the pavilion: Intro @ 9:30 all other levels 10:30. For those who are riding and will miss the briefing, please pick up your clipboard and radio and take it with you. The letter assignment indicates which clipboard is yours. Don't forget to drop off your lunch orders before heading to your fence and put your Letter Assignment on the form. If you are with a friend, put both orders on the same form.
Please review the guidelines for jump judging and watch the video on the resource page. For those who are riding in the morning, you may pick up your clipboard and radio at the volunteer table under the pavilion anytime. You may drive your car to your jump just to keep you more comfortable. PLEASE DO NOT drive in the alfalfa fields. But be sure to bring a chair if you won't be using a car. We will be scoring live so it is very important that you clearly call in any penalties at your fence as they happen. WE WILL NOT BE PROVIDING MAPS, PLEASE GO TO THE LINKS ABOVE TO VIEW AND PRINT MAPS IF YOU NEED TO.
Reminders
Be sure to Download the Eventing Volunteers mobile app for iPhone & iPad or Android. Volunteer Check in. That way we can keep track for new volunteer awards.
Any last minute updates will be made on the Stone Gate Farm Facebook page.
Check in at the pavilion near near show jumping on the west end
Check in 15 minutes to 1/2 hour before schedule start time
Briefings will be conducted at the scheduled times
We’ll provide lunch, snacks & water but feel free to bring you favorite snacks. ALL others, be sure to fill out a lunch order form and leave it in a designated container at the pavilion OR if they aren't busy leave it at the food trailer.
Bring a chair and umbrella (hopefully for the sun not rain)
Check the volunteer resource page for job descriptions and other resources