Volunteer Schedules

Thank you for Volunteering at the Winona Horse Trials: schedules, Jump Judge Assignments and MORE are now available and are now on a Google sheet so it can easily stay up to date when additions and changes are made. Here are the links: Tentative Overall Schedule, Volunteers Schedule , Jump Judge Assignments Last updated Friday morning June 26. Please check back as things may change.

Thank you so much for volunteering, we couldn’t do it without your help!

ALL volunteers NEED to e-sign a Stone Gate Farm Release form (if not already done, only needs to be done once a year) And if for haven't already filled out the USEA Waiver when you signed up click here to download the form and e-mail it to the secretary@stonegatefarm.org.

Please check out the links below as well as the Volunteer Resource page that has important information that will help make your job easier, including NEW instructional videos.

All parking will be down below by the stabling barns in the designated car parking area. If there is a dressage test going on in the ring closest to the drive please wait until they are done. Please check in at the volunteer table under the pavilion a half hour before your scheduled start time. Jump Judges will meet in the Quonset barn.

Dressage and Show Jumping will pick up their lunches at the food trailer, they should be ready and waiting for you if you submitted an order. Cross Country lunches will be delivered. Don't forget to drop off your lunch orders before heading to your fence.

Links: Please check the links below for the schedule as some times or assignments may have changed. If by chance you can’t make it please text me at 330-277-6964

Parking Map
Volunteer Schedule by Phase with important info and Jump Judge Assignments
Links to Cross Country Maps ~ If you aren't familiar with the farm print your own copies or save it on your phone. None will be provided
To print maps click on the print button and then the download. You should get a full size map
Lunch Order Form Cross Country volunteers, please put your assignment on the form such as Starter or Jump Judge G. It will make delivery much more efficient. NO CORN GOGS this time
Please refer to the resource page for more useful information
Overall Schedule subject to slight changes
Intro does all 3 phases on Saturday. Divisions on Sunday will go from High to low
Order of Go by phase: each phase volunteer will have an updated phase specific order of go on Sunday

Dressage:

Dressage warm up for rings 1 & 2 will start in the sand ring below Show Jumping . Please instruct riders to enter the arena as soon as the horse before them heads down the centerline for their final halt for ONE lap around the inside of the ring at the trot and then exit to wait for the signal to start. Ring 1 by the pond is a bell and Ring 2 by the dome will use the truck horn or a whistle.

Show Jumping:

Course Map Will be with the xc maps when available

Pictures of the Show Jump fences but with different numbers

Show Jump Course Changes: Will have printed handouts on Sunday. Below shows what we did last time.

Regardless of your assigned position, we will need all hands on deck for course changes. Thank you

From Intro to Modified on Saturday: Basically all the fillers come in and is set to max of 3'5".
On Sunday we will go from high to low. From Modified to Training all fences will be lowered by 1 hole, with oxers narrowed and liverpool removed.
From Training to Novice. The fences lowered 2 holes on the keyholes with a max height of 2'11 fences narrowed to touching toe to toe. Remove water tray. Only one double
From Novice to Beginner Novice: Move butterfly and watermelon fillers to just the inside of the wings. Oxers a little narrower. Lower fences 2 holes on the keyhole tracks. Max height 2'7" The first fence element of the double can be slightly nore ascending.
From Novice to Starter Turn the BBQ filler showing around to to the black. All fences lowered 2 - 3 holes with max height of 2'3". Oxers a bit narrower and there is no double. All fillers to out and will be in front of the wings.

Other reminders:

The Jump 4 Joy fence heights are marked on the standards
Always have deeper whiter, gray or black cup on top. It will have Brody Jumps and .25 imprinted on the cups
Rails that are no longer needed go on the rail wagon. Please do NOT leave rails on the ground
All gates and panels are to be on flat cups (turn the cup over)
All back rails of the oxers are to have breakaway cups. Please make sure you don't put them on upside down! The opening is at the bottom of the cup
measuring sticks are under the pavilion

Cross Country:

The briefing s will be in the Pavilion. The letter assignment indicates which clipboard is yours. Don't forget to drop off your lunch orders before heading to your fence and put your. Letter Assignment on the form. If you are with a friend, put both orders on the same form.

Please review the guidelines for jump judging and watch the video on the resource page. You may drive your car to your jump just to keep you more comfortable. PLEASE DO NOT drive in the alfalfa fields. But be sure to bring a chair if you won't be using a car. We will be scoring live so it is very important that you clearly call in any penalties at your fence as they happen. WE WILL NOT BE PROVIDING MAPS, PLEASE GO TO THE LINKS ABOVE TO VIEW AND PRINT MAPS IF YOU NEED TO.

Course Changes NEED TO BE UPDATED

After Starter a rail is added to #10 Rolltop and # 14 Kendrews will have a rail added .
After Beginner Novice the following fences are raised by putting blocks under them: #1 the Coop and Rail and the Rolltop and #2 the Harvest Stand will have a rail added

Reminders

Be sure to Download the Eventing Volunteers mobile app for iPhone & iPad or Android. Volunteer Check in. That way we can keep track for new volunteer awards.
Any last minute updates will be made on the Stone Gate Farm Facebook page.
Check in at the pavilion
Check in 15 minutes to 1/2 hour before schedule start time
Briefings will be conducted at the scheduled times
We’ll provide lunch, snacks & water but feel free to bring you favorite snacks. ALL others, be sure to fill out a lunch order form and leave it in a designated container at the pavilion OR if they aren't busy leave it at the food trailer.
Bring a chair and umbrella (hopefully for the sun not rain) You may drive to your fences
Check the volunteer resource page for job descriptions and other resources

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