Volunteer Schedules

Thank you for Volunteering at the June Mini Trials: schedules, Jump Judge Assignments and MORE are now available

Thank you so much for volunteering, we couldn’t do it without your help!

ALL volunteers NEED to e-sign a Stone Gate Farm Release form (if not already done, only needs to be done once a year) And if for haven't already filled out the USEA Waiver when you signed up click here to download the form and e-mail it to the secretary@stonegatefarm.org.

Please check out the links below as well as the Volunteer Resource page that has important information that will help make your job easier, including NEW instructional videos.

All parking will be down below by the stabling barns in the designated car parking area. If there is a dressage test going on in the ring closest to the drive please wait until they are done. Please check in at the volunteer table under the pavilion a half hour before your scheduled start time. Jump Judges will meet in the Quonset barn.

Dressage and Show Jumping will pick up their lunches at the food trailer, they should be ready and waiting for you if you submitted an order. Cross Country lunches will be delivered. Don't forget to drop off your lunch orders before heading to your fence.

Links: Please check the links below for the schedule as some times or assignments may have changed. If by chance you can’t make it please text me at 330-277-6964

Parking Map
Volunteer Schedule by Phase with important info, You'll have to scroll down to see each phase
Volunteer Assignments ~ Alpha List
Jump Judge Assignments
Links to Cross Country Maps ~ If you aren't familiar with the farm print your own copies or save it on your phone. None will be provided
Lunch Order Form Cross Country volunteers, please put your assignment on the form such as Starter or Jump Judge G. It will make delivery much more efficient. NO CORN GOGS this time
Please refer to the resource page for more useful information
Overall Schedule with important information
Divisions Going from Low - High
Order of Go by number: each phase volunteer will have an updated phase specific order of go on Sunday

Dressage:

Dressage warm up for rings 1 & 2 will start in the sand ring below Show Jumping . Riders for rings 1 and 2 will be sent to the final warm up 5 minutes before the start of their test. Please instruct riders to enter the arena as soon as the horse before them heads down the centerline for their final halt for ONE lap around the inside of the ring at the trot and then exit to wait for the signal to start. Ring 1 by the pond is a bell and Ring 2 by the dome will use the truck hors or a whistle.

Show Jumping:

Course Map

Pictures of the Show Jump fences

Course Changes: Regardless of your assigned position, we will need all hands on deck for course changes. Thank you

From Intro to Very Green : Put rails in the cups and add a 3rd rail in the middle. NO Oxers. Height approx 2'
From Very Green to Starter: Add the oxer rails, bring in the gate for the Stone Pillars, the wave for the Sailboats, the Stone Gate plank with the Maroon side in front. Max height is 2'3"
From Starter to Beginner Novice: Bring butterfly and watermelon fillers to just the inside of the wings. Add the white gate filler to the Foxes and the Stone's Throw to the Blue and Gray, and the BBQ filler showing the black side. Add purple rails to the 2nd element to the double. Raise all fences 3- 4 holes on the keyhole fences, the Jump 4 Joy fences are marked. Max height is 2'7" Oxers are a little wider with a little overlap of the feet on the standards. The first fence and the first element of the double can be slightly ascending others close to square.
From Beginner Novice to Novice: Butterfly and Watermelon fillers move in toward the center of the jump, the BBQ panel is turned around. All fences are raised 2 holes. Maximum height is 2'11 " and a bit wider. Max width is 3'7". May need to lengthen the double.
From Novice to Training: Raise all fences 2 holes and widen oxers. Max height is 3'3" and Max width is 3'11"

Other reminders:

Always have deeper whiter, gray cup black cup on top. It will Brody Jumps and .25 imprinted on the cups
Rails that are no longer needed go on the rail wagon. Please do NOT leave rails on the ground
All gates and panels are to be on flat cups (turn the cup over)
All back rails of the oxers are to have breakaway cups. Please make sure you don't put them on upside down! The opening is at the bottom of the cup
measuring sticks are under the pavilion

Cross Country:

The briefing s will bein the Pavilion. The letter assignment indicates which clipboard is yours. Don't forget to drop off your lunch orders before heading to your fence and put your Letter Assignment on the form. If you are with a friend, put both orders on the same form.

Please review the guidelines for jump judging and watch the video on the resource page. You may drive your car to your jump just to keep you more comfortable. PLEASE DO NOT drive in the alfalfa fields. But be sure to bring a chair if you won't be using a car. We will be scoring live so it is very important that you clearly call in any penalties at your fence as they happen. WE WILL NOT BE PROVIDING MAPS, PLEASE GO TO THE LINKS ABOVE TO VIEW AND PRINT MAPS IF YOU NEED TO.

Course Changes

After Starter a rail is added to #2 the Mulch Ramp, #7 the Feeder, # 11 the Rolltop, # 14 Kendrews
After Beginner Novice the following fences are raised by putting blocks under them: #1 the Coop and Rail, # 11 Rolltop

Reminders

Be sure to Download the Eventing Volunteers mobile app for iPhone & iPad or Android. Volunteer Check in. That way we can keep track for new volunteer awards.
Any last minute updates will be made on the Stone Gate Farm Facebook page.
Check in at the pavilion for show jumping and the quanset for cross country
Check in 15 minutes to 1/2 hour before schedule start time
Briefings will be conducted at the scheduled times
We’ll provide lunch, snacks & water but feel free to bring you favorite snacks. ALL others, be sure to fill out a lunch order form and leave it in a designated container at the pavilion OR if they aren't busy leave it at the food trailer.
Bring a chair and umbrella (hopefully for the sun not rain) You may drive to your fences
Check the volunteer resource page for job descriptions and other resources

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