Volunteer Schedules

Volunteer Schedules

September Horse Trials

Thank you so much for volunteering at the July Mini Trials ! We couldn’t do it without your help! These are uncertain times we have to take certain steps to keep everyone safe. Please review the protocols before coming. Make sure you have a face mask as my USEF rules they are now required. We will have face shields available and they are much more comfortablethan masks, We ask everyone to brng their own hand sanitizer especialy those working show jumping as yo will be handling surfaces that others will be handling.

ALL volunteers NEED to e-sign a stone Gate Farm Release form (if not already done) and the USEF/USEA Waiver and then send to secretary@stonegatefarm.org

Please check out the links below as well as the Volunteer Resource page that has important information that will help make your job easier, including NEW instructional videos.

All parking will be down below by the stabling barns in the designated car parking area. If there is a dressage test going on in the ring closest to the drive please wait until they are done. Please check in at the volunteer table under the pavilion a half hour before your scheduled start time. Allow a little extra time as we have to do temperature checks and check for waivers.

Links: Please check the links below for the schedule as some times or assignments may have changed.If by chance you can’t make it please text me at 330-277-6964 or leave a message with Penne @ 724-544-7394.


All dressage warm up will start in the Show Jumping rings and then move to the lower ring when show jumping starts. The 2 on deck horses for Ring 3 can do their final warm up in the lower ring. Riders for rings 1 and 2 will be sent to the final warm up 5 minutes before the start of their test. Competitors will enter and exit the final warm up to the left of the dome. Please instruct riders to enter the arena as soon as the horse before them heads down the centerline for their final halt for ONE lap around the inside of the ring at the trot and then exit to wait for the signal to start. We need to stay on schedule!

Show Jumping:

There are a few rides with multiple rides who are scheduled out of order. I will particularly need help for the course changes. Please refer to the Over Schedule for those times. Show jumping will start at 11:30 with Starter who will warm uponthe grass. We need to keep the riders moving in and out as we are on a very tight schedule.

Cross Country:

The Jump Judge Briefing is @ 10:30 at the pavilion. For those who don't jump judge until Prelimnary Startse, you can help at show jumping until you have to move to your fence. At that time you will receive a clipboard, radio, snacks and 'staff vest'. Please review the guidelines for jump judging and watch the video on the resource page as we are going to try to keep the briefing short and sweet. Please observe 'social distancing' at the briefing. You may drive your car to your jump just in case it's going to rain , haha. We will be scoring live so it is very important that you clearly call in any penalties at your fence as they happen.

We’ll provide lunch, snacks & water but feel free to bring you favorite snacks.

Be sure to Download the Eventing Volunteers mobile app for iPhone & iPad or Android.Volunteer Check in. That way we can keep track for new volunteer awards.

Any last minute updates will be made on the Stone gate Farm Facebook page.

Volunteer Notes:

* Check in at the pavilion near near show jumping

* Check in 15 minutes to 1/2 hour before schedule start time

* Briefings will be conducted at the scheduled times

* Lunch and snacks will be provided. Be sure to fill out a lunch order form and leave it in a designated container at the pavilion OR if they aren't busy leave it at the food trailer.

* Bring a chair and umbrella (it helps with the sun)

* check the volunteer resource page for job descriptions and other resources